MILESTONE HOMEOWNERS ASSOCIATION
MINUTES OF THE
BOARD OF DIRECTORS MEETING
September 12, 2005

Board Members Present: Bill Repine, Ernie Durst, Beverly Baker, and Karen Stohr

Board Members Absent: Patrick Farrell, Steve Cohn

Management Present: Dale Roan, Main Street Property Management


I. CALL TO ORDER

The Board Vice President opened the meeting at 7:01 P.M.

II. MINUTES

E. Durst make a motion, seconded by K.Stohr to approved the July 11, 2005 Board meeting minutes. The motion passed 4-0.

III. OPEN FORUM

A discussion was held with homeowners about the basketball court. The Board explained that they do not have the authority to remove the basketball court. The community would need to vote on this issue. To remove the basketball court would take a vote of 67.67% of the entire community. The Board discussed sending out a ballot for this issue with the annual meeting information. Management will contact legal for advice on structuring the ballot. The Board reminded the homeowners they may need to go door to door in order to get two thirds of the homeowners or more to vote.

A homeowner, Kathry Hoffpauir, volunteered to be the chairperson of the social committee and would like to have a spring and fall pool party, and perhaps an ice cream social. The Board thanked her for coming forward to volunteer as the chairperson and told her to contact Management for expenses of the Fall 2005 pool party. A budget would be required for these events.

A homeowner was concerned about dogs running loose in the neighborhood and also the animal?s owners are not picking up after them.

The Board agreed to include a paragraph in the newsletter about Montgomery County leash and ?pooper scooper? laws.

A concern was raised about the trashcans along the pathways overflowing. The Board requested management to write a letter to Potomac Gardens reminding them to empty the trashcans every 7-10 days. The Board recommended that this be added to the 2006 landscaping contract.

A homeowner also asked the Board to review the common area behind his house for the planting of trees.

A homeowner asked when the Board would start enforcing the recycle container being stored out-of-sight. Management said they would be enforcing the rules in September by sending violation letters to those found during inspection to have the container in public view.

IV. LANDSCAPING ISSUES

E. Durst made a motion to have Potomac Garden Center provide a firm bid to spray the street trees on Hawks Nest Lane in the spring. K. Stohr seconded the motion. Passed 3-0.

K. Stohr requested that when the landscapers are scheduled to do any pesticide applications, Management should be notified so they can notify the community. If the timing was right, this information could be included in a newsletter. This is in addition to the normal requirements as required by environmental and other laws.

E. Durst made a motion to remove all shrubs and perennials from the circles on Royal Crown Drive, Milestone Manor Lane, Stardrift Lane, Milestone Manor Lane, Emerald Drive, Waters Discovery Terrace and plant grass seed only. B. Baker seconded the motion. K. Stohr asked if the circles could be revisited at a later date if planted with grass now. The Board agreed. The motion was passed 3-0 for the low bidder, Potomac Garden Center.

V. The Board decided to table the fence proposals to a later meeting.

VI. The Board discussed the proposed web site changes. The Board decided that they would need to look at the web site a little more closely and then provide some suggestions and comments.

VII The Board discussed the color differences between the front porticos and the trim on a number of homes. The color must be the same. Letters should be issued notifying the homeowner of these homes that the color should be the same but a timeframe from completing the painting should not be included.

The Board agreed that the dents in garage doors, if noticeable from the sidewalks or streets, should be considered in violation.

VIII The drainage area by the pool is pooling into the sidewalk. Management notified RSV Pools of the situation. RSV Pols said that due to the heavy use of the pool over the weekend and the water runoff from the splashing, this would most likely be the reason. RSV Pools will send someone out to investigate the situation to ensure there is not some other problem.

The Open Board Meeting was adjourned.