The Board meetings are held the first Monday of every month at Gibbs Elementary School. Please call Management at (240)632-0001 to verify the date and times of meetings.
The Milestone HOA Annual Meeting will be held on November 5th at 7:00pm in the all-purpose room of Gibbs Elementary School.
IF YOU CANNOT ATTEND, please send your proxy back so that we will have a quorum. If a quorum is not met, the Association is obligated to reschedule the meeting, pay for a room rental again, publish an ad in the newspaper, and send a notice of the rescheduled meeting to all homeowners. This process is very costly for the Association. You can send, email to
, or fax your proxy to 240-632-9511. If you cannot find the proxy form, please email and I can send you another. Noni Roan
MILESTONE HOMEOWNERS ASSOCIATION
MINUTES OF THE
BOARD OF DIRECTORS MEETING
September 12, 2005
Board Members Present: Bill Repine, Ernie Durst, Beverly
Baker, and Karen Stohr
Board Members Absent: Patrick Farrell, Steve Cohn
Management Present: Dale Roan, Main Street Property Management
I. CALL TO ORDER
The Board Vice President opened the meeting at 7:01 P.M.
E. Durst make a motion, seconded by K.Stohr to approved the July 11, 2005 Board
meeting minutes. The motion passed 4-0.
III. OPEN FORUM
A discussion was held with homeowners about the basketball court. The Board
explained that they do not have the authority to remove the basketball court.
The community would need to vote on this issue. To remove the basketball court
would take a vote of 67.67% of the entire community. The Board discussed sending
out a ballot for this issue with the annual meeting information. Management will
contact legal for advice on structuring the ballot. The Board reminded the
homeowners they may need to go door to door in order to get two thirds of the
homeowners or more to vote.
A homeowner, Kathry Hoffpauir, volunteered to be the chairperson of the social
committee and would like to have a spring and fall pool party, and perhaps an
ice cream social. The Board thanked her for coming forward to volunteer as the
chairperson and told her to contact Management for expenses of the Fall 2005
pool party. A budget would be required for these events.
A homeowner was concerned about dogs running loose in the neighborhood and also
the animal?s owners are not picking up after them.
The Board agreed to include a paragraph in the newsletter about Montgomery
County leash and ?pooper scooper? laws.
A concern was raised about the trashcans along the pathways overflowing. The
Board requested management to write a letter to Potomac Gardens reminding them
to empty the trashcans every 7-10 days. The Board recommended that this be added
to the 2006 landscaping contract.
A homeowner also asked the Board to review the common area behind his house for
the planting of trees.
A homeowner asked when the Board would start enforcing the recycle container
being stored out-of-sight. Management said they would be enforcing the rules in
September by sending violation letters to those found during inspection to have
the container in public view.
IV. LANDSCAPING ISSUES
E. Durst made a motion to have Potomac Garden Center provide a firm bid to spray
the street trees on Hawks Nest Lane in the spring. K. Stohr seconded the motion.
K. Stohr requested that when the landscapers are scheduled to do any pesticide
applications, Management should be notified so they can notify the community. If
the timing was right, this information could be included in a newsletter. This
is in addition to the normal requirements as required by environmental and other
E. Durst made a motion to remove all shrubs and perennials from the circles on
Royal Crown Drive, Milestone Manor Lane, Stardrift Lane, Milestone Manor Lane,
Emerald Drive, Waters Discovery Terrace and plant grass seed only. B. Baker
seconded the motion. K. Stohr asked if the circles could be revisited at a later
date if planted with grass now. The Board agreed. The motion was passed 3-0 for
the low bidder, Potomac Garden Center.
V. The Board decided to table the fence proposals to a later meeting.
VI. The Board discussed the proposed web site changes. The Board decided that
they would need to look at the web site a little more closely and then provide
some suggestions and comments.
VII The Board discussed the color differences between the front porticos and the
trim on a number of homes. The color must be the same. Letters should be issued
notifying the homeowner of these homes that the color should be the same but a
timeframe from completing the painting should not be included.
The Board agreed that the dents in garage doors, if noticeable from the
sidewalks or streets, should be considered in violation.
VIII The drainage area by the pool is pooling into the sidewalk. Management
notified RSV Pools of the situation. RSV Pols said that due to the heavy use of
the pool over the weekend and the water runoff from the splashing, this would
most likely be the reason. RSV Pools will send someone out to investigate the
situation to ensure there is not some other problem.
The Open Board Meeting was adjourned.