The Board meetings are held the first Monday of every month at Gibbs Elementary School. Please call Management at (240)632-0001 to verify the date and times of meetings.
The Milestone HOA Annual Meeting will be held on November 5th at 7:00pm in the all-purpose room of Gibbs Elementary School.
IF YOU CANNOT ATTEND, please send your proxy back so that we will have a quorum. If a quorum is not met, the Association is obligated to reschedule the meeting, pay for a room rental again, publish an ad in the newspaper, and send a notice of the rescheduled meeting to all homeowners. This process is very costly for the Association. You can send, email to
, or fax your proxy to 240-632-9511. If you cannot find the proxy form, please email and I can send you another. Noni Roan
MILESTONE HOMEOWNERS ASSOCIATION
MINUTES OF THE
BOARD OF DIRECTORS MEETING
November 7, 2005
Board Members Present: E. Durst, B. Baker, and S. Cohn, K. Stohr, and
Board Members Absent: B. Repine
Management Present: Dale and Noni Roan - Main Street Property Management
I. CALL TO ORDER
The Board President opened the meeting at 7:11 p.m.
E. Durst made a motion to approve the minutes from October 10, 2005, B. Baker
seconded the motion. Approved 4-0.
K. Stohr arrived.
The Board discussed Potomac Garden Center?s suggested species and locations for
replacement trees in the community. The Board agreed not to plant any more white
pines and use blue or Norway spruce instead. The Board agreed that a Board
member should walk with Andy from PGC and looks at the locations and choose the
type of replacement tree that should be used. The Board tabled the discussion
Action Item: Beverly Baker will meet with Andy from Potomac Garden Center.
IV. Reserve Study
S. Cohn recommended using Becht Engineering for the Reserve Study. He stated
that he felt the previous reserve study was poorly done. The Board agreed. The
discussion was tabled until January after Management could ask Becht Engineering
question about their proposal.
Action Item: Management will ask Becht Engineering what the timeline would be
for the reserve study and they will make sure that it is understood that this if
for single family homes not condominium unit, which was stated in the proposal.
V. Pedestrian Bridge
K. Stohr explained that there are two problems on the bridge. The asphalt patch
that was done is crumbling and another rail is needed. The Board approved
replacing the asphalt patch in the spring. E. Durst made a motion, seconded by
B. Baker, to replace the rail. Approved 5-0.
Action Item: Management will have the railing replaced. K. Stohr will meet with
Management or the vendor to explain where it should be placed. Management will
have the asphalt patch repaired in the spring.
The Board discussed having the accountant change the accounting method from
accrual to cash. E. Durst made a motion, seconded by K. Stohr, to change from an
accrual accounting method to a cash accounting method.
Action Item: Management to will let the accountant know that a cash accounting
method will be using beginning January 1, 2005.
The Open Board of Directors meeting was adjourned at 7:35p.m. to begin the
The Open Board of Directors meeting restarted at 9:04p.m.
VIII. Vandalism and Security Issues
Action Item: The Board directed Management to contact the attorney, Jack McCabe,
to find out what legal boundaries the Association has when dealing with a
homeowner that is causing vandalism and other crime problems in the community.
E. Durst made a motion, seconded by K. Stohr, to extend the basketball survey
for thirty days. Approved 5-0.
IX. Action Items
The Board member agreed to table all other action items until the next meeting.
The Board of Directors agreed to cancel the December meeting and set the next
Board meeting for January 2006.
E. Durst made a motion to adjoin the meeting. B. Baker seconded the motion.
Approved 5-0. Meeting was adjoined at 9:09pm.