The Board meetings are held the first Monday of every month at Gibbs Elementary School. Please call Management at (240)632-0001 to verify the date and times of meetings.
The Milestone HOA Annual Meeting will be held on November 5th at 7:00pm in the all-purpose room of Gibbs Elementary School.
IF YOU CANNOT ATTEND, please send your proxy back so that we will have a quorum. If a quorum is not met, the Association is obligated to reschedule the meeting, pay for a room rental again, publish an ad in the newspaper, and send a notice of the rescheduled meeting to all homeowners. This process is very costly for the Association. You can send, email to
, or fax your proxy to 240-632-9511. If you cannot find the proxy form, please email and I can send you another. Noni Roan
MINUTES OF THE
BOARD OF DIRECTORS MEETING
June 5, 2006
Board Members Present: Steve Cohn, Bill Repine, Ernie Durst, Karen Stohr, Tonya Vaughn and Beverly Baker
Board Members Absent: Patrick Farrell
Management Present: Dale and Noni Roan - Main Street Property Management
CALL TO ORDER
S. Cohn opened the meeting at 7:00 P.M.
B. Baker made a motion, seconded by E. Durst, to approve the May 1, 2006 Board meeting minutes. Motion passed 6-0.
II. OLD BUSINESS
Proposal for Entrance Signs
The Board reviewed and approved the drawing for the entrance signs on Observation Drive.
B. Repine presented the proposal from Callanan Construction, Inc. to provide architectural drawing for the proposed pavilion by the pool. The price to supply the drawings was $6,875.00. Bill also stated that he added sewer, water and electric to the plans. E. Durst made a motion, seconded by B. Baker to accept the contract with Callanan Construction for the drawings.
Action Item: Management will provide Callanan Construction with a plat of the property. B. Repine will discuss the deposit requirement with Callanan Construction.
III. NEW BUSINESS
The Board reviewed the proposal from the auditors, Goldklang, Cavanaugh & Associates, to perform the 2007 and 2008 audits. E. Durst made a motion, seconded by B. Repine, to accept the auditor?s contract for the 2007 and 2008 audits excluding the section on the twenty percent penalty.
Action Item: Management will speak to the company about removing the twenty percent penalty language from the contract.
The Board discussed an architectural change application for a garage addition at 21504 Fox Field Circle. The Board members asked the two Covenant Committee members questions about the application. Some of the Board members expressed the following concerns and objections:
- The plan did not provide any details on the landscaping around the garage.
- The addition looks like an add-on.
- The proposal does not include driveway changes, material, etc.
- The Board had disapproved other items that requested on side yards.
- The signatures on the form were not from the two houses most affected; across the street and on the side of the garage.
- The addition does not fit in aesthetically with the community.
Action Item: The Board instructed Management to consult with the Association?s attorney about the consequences of accepting this application when a basketball court on a side yard was denied.
The Board agreed to table the item until the July meeting.
Bench on Rabbits Glen Court
Management explained to the Board members that someone has placed a bench on the island on Rabbits Glen Court. A Board member was concerned that the landscapers would need to move the bench when mowing the island. The Board members agreed that this property is common area and therefore, items cannot be place on the island.
Action Item: The Board instructed Management to send a letter to the homeowner on Rabbits Glen Court and thank them for their donation to the Association. Explain that if they do not remove the bench, the Association will move it..
Covenant Committee Applications
The Board discussed the two applications they received for the Covenant Committee. K. Stohr stated that she would like to speak with one of the applicants, C. Shalgian about the required monthly meetings. The Board appointed Bill August to the Covenant Committee for a one year term to begin June 15, 2006 and end June 15, 2007.
Action Item: Management will send a letter to Mr. August concerning his appointment.
K. Stohr reported that she has received complaints that the pool has been dirty at 10:30 in the morning.
Action Item: Management will speak with the pool manager.
8:00 p.m. - The Board briefly adjourned into Executive Session to discuss legal matters.
8:05 p.m. ? Open Board meeting resumed.
The Board agreed to table their comments on the Capital Reserve Study until the July meeting.
Allegheny Power Rate Increase
Action Item: The Board President instructed Management will send a letter to Allegheny Power Company, with a copy to the Public Service Commission, challenging their rate increase.
B. Baker asked why Potomac Garden Center wanted to do a new landscaping plan. Management explained that they feel that the landscaping around the sign at the corner of Route 355 and Father Hurley Boulevard is becoming unsightly. Many of the dead bushes and trees have been replaced and the Bradford Pears do not have a very long life expectancy.
S. Cohn said that since they will soon be starting the extension of Observation Drive, he would prefer that the Association focus new landscaping on Observation Drive to block out the traffic on the Milestone HOA side of the street. He recommended that shrubs and trees be planned for the area as well as plants around the new signs.
Action Item: The Board instructed Management to consult with the County as to their plans for future landscaping on Observation Drive.
Action Item: The Board instructed Management to ask Potomac Garden Center for a landscaping plan for Observation Drive to include durable trees and shrubs and plantings around the new signs.
E. Durst asked about the current rates on the Certificates of Deposit.
Action Item: Management will check the dates of renewal on the Certificates of Deposit and look into new rates before their renewal.
T. Vaughn stated that she had volunteered to put together the newsletter but she would need input from the Board and Management.
S. Cohn stated that he has received permission from Councilman Knapp to use any information from Mr. Knapp?s monthly newsletter in Milestone?s newsletter.
Action Item: Board members and Management will provide information from the July-August newsletter to T. Vaughn.
Action Item: The Board agreed to support a second yard sale in the fall and requested that Management have a dumpster available across from the pool the same weekend for the homeowners.
The Board agreed to postpone the next meeting to July 10th because of the holiday weekend.
The meeting adjourned at 8:25p.m.