The Board meetings are held the first Monday of every month at Gibbs Elementary School. Please call Management at (240)632-0001 to verify the date and times of meetings.
The Milestone HOA Annual Meeting will be held on November 5th at 7:00pm in the all-purpose room of Gibbs Elementary School.
IF YOU CANNOT ATTEND, please send your proxy back so that we will have a quorum. If a quorum is not met, the Association is obligated to reschedule the meeting, pay for a room rental again, publish an ad in the newspaper, and send a notice of the rescheduled meeting to all homeowners. This process is very costly for the Association. You can send, email to
, or fax your proxy to 240-632-9511. If you cannot find the proxy form, please email and I can send you another. Noni Roan
Annual Meeting 11/07/2005
MILESTONE HOMEOWNERS ASSOCIATION
MINUTES OF THE
2005 ANNUAL MEETING
November 7, 2005
Board Members Present: Ernie Durst, Beverly Baker, and Steve Cohn Karen Stohr, and Patrick Farrell
Board Members Absent: Bill Repine
Management Present: Dale and Noni Roan - Main Street Property Management
I. CALL TO ORDER
The Board President called the meeting to order at 7:40p.m. The Board members and the Management agents introduced themselves to the homeowners.
E. Durst made a motion to approve the minutes from November 8, 2004 annual meeting, S. Cohn seconded the motion. The motion passed 5-0.
III. Proof of Quorum
Dale Roan, Managing Agent, certified that there were a total of 95 homes represented in person or by proxy. Therefore, a quorum had been achieved.
IV. Officer?s Report
S. Cohn, Treasurer, discussed the 2006 budget. He stated that the dues would remain the same and that the budget will allow the neighborhood to be maintained at its current level. He stated that the Reserves are amply funded and there is money available for improvements.
P. Farrell, President, discussed the contractors used in the community and said that the Board was satisfied with them. He stated that the Board has received positive feedback concerning the pool company. He stated that they have heard no complaints about the trash company, and that the landscaping company would be planting trees in the community to replace some that died.
K. Stohr, Pool Committee, explained what pool maintenance items were done this year: 1. Repair work to the pillar supports at the entrance. 2. Replaced umbrellas and added new shade umbrellas. 3. Replaced safety equipment. 4. Restrapped the chairs. 5. Installed a French drain to help with drainage problem by the sidewalk. She stated that in 2006 the skimmers would be repaired and more work to address the drainage issues will be done.
A homeowner asked what other majors projects will be necessary in 2006 that will use Reserves. S. Cohn explained that the Association makes a contribution to the Reserve Account every month. He explained that monies are set aside for capital improvements such as enhancing the signs on Observation Drive, building a pavilion by the pool areas, etc. He stated that the Board of Directors welcomes ideas from the homeowner for improvements for the community.
K. Stohr added that work was done this year on the bridge and path, and on the playground equipment at the tot lots.
A homeowner asked how much money was in Reserves. E. Durst said that $370,000 was in reserves for long-term replacement. He explained that at some point the deck of the pool may need to be replaced, which would be very costly.
S. Cohn explained the purpose of the reserve study.
P. Farrell said that the Board is fiscally responsible and does not overpay to Reserves.
S. Cohn said that usually after the audit he sends out in the newsletter a Treasurer?s Report where he summarizes the audit.
A homeowner asked when they would receive a copy of the 2006 budget. He was told that it would be sent out by the end of November.
V. Nomination of Directors/Election of the Board of Directors
There were no nominations from the floor. E. Durst, Secretary, asked for volunteers to help him count the ballots. Homeowners, Melissa Johns and Pamela McCarty, volunteered to count the ballots.
VI. Homeowner Forum
K. Hoffpauir spoke about the vandalism that occurred in the community. She stated that the community is poorly lighted. She read a letter that she wrote to the Board of Directors concerning her concerns about security issues in the community.
B. Baker suggested that a flyer be sent out to all homeowners with a community alert about the vandalism that occurred.
K. Hoffpauir said that a meeting with the police department and the community should be scheduled in December.
D. Fletcher, a member of the Germantown Police Advisory Board, introduced herself.
K. Stohr discussed with the homeowners the previous meetings that were held with Commander Cahalen and Officer Boyce for the Germantown Police Department 5th District.
L. Kostecka said that Commander Cahalen mentioned that retired police officers were available for security surveillance in neighborhoods. She recommended that the Association look into hiring these retired officers to patrol the community.
K. Hoffpauir said that a website should be used to update the community about vandalism and other security issues that happen. She suggested using a Yahoo Group bulletin board.
P. Farrell said that he felt that the homeowners needed to be involved in their community.
Another homeowner recommended hiring a security force.
D. Fletcher said that in her neighborhood, a security force was hired and they spent most of their time chasing delinquents from one part of the community to the other.
K. Stohr explained that the hiring a security force could be very costly and may cause the homeowner assessments to increase.
P. Farrell said that a letter should be sent to every member of the community asking who would volunteer to be block captains for a Neighborhood Watch Program.
D. Carrick volunteered to draft a letter to the community for the Board?s approval to be sent to all homeowners.
A homeowner said that the foliage on the hill on Village Green Circle is very tall and they are having a problem with pests. S. Cohn explained that the County owns that property.
A homeowner asked if the County could put a light on the path to the tennis and basketball courts.
The Board explained that all the homeowners in that area that would be affected would need to give approval for lights.
A homeowner said that a tree was cut down behind her house and never replaced. B. Baker took her name and will look at the area when she meets with Potomac Garden Center.
Homeowners asked questions about snow removal. The Board explained that the County did the snow removal.
VII. Election Results
N. Roan, Managing Agent, read the results of the election. Beverly Baker and Patrick Farrell were re-elected for two-year terms. Tonya Vaughn was elected for the term with one year remaining.
E. Durst made a motion, seconded by B. Baker, made a motion to adjourn the meeting. The meeting adjourned at 9:04p.m.