The Board meetings are held the first Monday of every month at Gibbs Elementary School. Please call Management at (240)632-0001 to verify the date and times of meetings.
The Milestone HOA Annual Meeting will be held on November 5th at 7:00pm in the all-purpose room of Gibbs Elementary School.
IF YOU CANNOT ATTEND, please send your proxy back so that we will have a quorum. If a quorum is not met, the Association is obligated to reschedule the meeting, pay for a room rental again, publish an ad in the newspaper, and send a notice of the rescheduled meeting to all homeowners. This process is very costly for the Association. You can send, email to
, or fax your proxy to 240-632-9511. If you cannot find the proxy form, please email and I can send you another. Noni Roan
Minutes of the Board of Director Minutes
December 4, 2006
Board members Present: Beverly Baker, Ernie Durst, Patrick Farrell, Bill Repine And Karen Stohr
Board members Absent: Steven Cohn, Tonya Vaughn
Homeowner Present: Romain Tweedy
Location: Waters House Germantown, Maryland
Call to Order: Bill Repine Vice President, opened the meeting at 7:02 p.m.
The minutes from November 6, 2006 were corrected with the spelling of Karen Stohr?s name on the 2nd page.
Motion made by Beverly Banker, seconded by Karen Stohr to approve the Minutes from November 6, 2006, meeting minutes.
Motion Passed 5-0
A presentation of the Pavilion project was given by Grant W. Baxter Vice President of IGC Contractors, LLC along with the proposal of costs Dated 9/8/2006. It was noted than any contract with IGC would have to include workers compensation insurance. After the presentation Mr. Baxter was ask to leave the meeting for the board to review the Pavilion Project.
Payment terms would be 30% down, 30% progress payment, 20% payment when the project reached 80% completion, and 20% at completion at turnover of the completed project.
3. Discussion of the Pavilion Project:
After discussion of the costs and the availability of funds going forward the project was tabled until the January 2007 meeting.
There was a discussion about fee increases in 2007 and the proceeding with any
spending that could not be justified to the community.
4. Resolution deferring any excess assessments to the fiscal year 2007.
A motion was made by Ernie Durst seconded by Bev Baker to apply all of its excess assessment income to the following year?s assessments and such final amounts will be at the boards discretion. Passed 5-0
Motion made by Bev Baker, Seconded by Ernie Durst to apply all excess funds from 2006 to the non-allocated reserve funds. Passed 5-0
5. Milestone Elementary School:
A presentation was made by Karen Stohr about the Milestone Elementary School project and the traffic patterns that would impact the community. Preference to make the schools location on the north side of the property discussed and favored by the board.
6. Capital Projects for Tennis Court and wood carpet tabled.
7. Entrance Sign Repair:
Replacement of the Stardrift Sign approved in the amount of $14,200.00
8. Move the Lifeguard Stand:
Tabled until February: An action item; ask that the pool company attend the February 2007 meeting to discuss options.
The meeting was adjourned Beverly Baker, 2nd by Ernie Durst Passed 5-0